Modules that assemble around what you need

A record that runs from the report to closure — and everything related to it attaches to that record. It is assigned to a specific place: for a machine to a building, a machine, its part and its component; for a property to the property, the floor and the room.

• The flow is visible, not guessed at: received → ordered → in progress → done → closed
• Photo evidence of the state before and after the work
• The assigned service company, the cost and the time spent
• Reported from a terminal at the machine too, without a password login

A register of obligations that repeat — inspections of gas equipment, electrical installations, fire extinguishers, lifts. Each one has a period, and from that the system generates a schedule of dates.

• A schedule generator working from the repeat period
• Each date is a separate record with its own validity
• Advance warnings — a month, two weeks and a week ahead
• The link in the warning opens the form for that specific inspection

From a plan template — what is done on which machine, on which days, how often and how far ahead — a series of concrete dates is generated in a single step. The dates can be regenerated, but the historical ones stay.

• Bulk generation of dates weeks ahead
• A timeline in both hourly and daily resolution
• A view of overlaps — what runs at the same time
• Attaching and detaching faults to dates

Check points grouped into templates by machine and category. At a date, the technician ticks off the individual points and records what the check found.

• Check point templates by machine
• A record of completion, including a note on any faults found
• Cloning items for similar machines
• A traceable record: what, when, who and what was found

A catalogue of items with location, supplier, stock level and minimum. Stock movements recalculate the balance automatically and distinguish receipts from issues.

• A warning when stock falls below the minimum
• Consumption tied to a specific repair or job
• Assign parts to a machine in bulk, or individually to its components
• Stock value broken down by category and supplier

A job in one place — from the brief through processing and approval to handover. It breaks down into individual items, and the status of the whole job recalculates itself.

• A finished sub-step writes through to the job status; new work puts it back in progress
• Changes after approval go through a working version — they cannot be overwritten directly
• Every unlocking of a record is approved
• History at the level of individual fields — from which value to which

The set of documents that arise alongside a job and depend on one another — cost calculation, drawings, structural assessment, assembly instructions, data sheet, certification.

• Each document has its own deadline, status and owner
• Everything in one place — nobody walks between departments asking what is done
• Documents are generated from data, not retyped by hand
• An existing document is recognised and updated instead of duplicated

Issuing documents tied to a job: payment order, advance and balance invoice, credit note, cancellation. The amounts are calculated automatically, VAT included.

• Documents are generated as PDFs and sent to the customer
• QR payment and a record of payments received
• Batch invoice generation
• Export to the accounting system

Contracts are not just generated as a PDF to print. The other party signs remotely through a link and confirms with a one-time code sent by SMS.

• The signature is stored with a timestamp and a record of the signing
• Closing the contract starts the follow-up steps by itself
• Contract templates for different kinds of counterparty
• Traceable — when and how the contract came about

Both a master register and an acquisition register of customers, contact people, activities with deal stages and follow-up steps. Leads from campaigns convert into the master register without anything being entered twice.

• A deal with its cost and a reminder date
• Chaining of follow-up activities
• A sales plan for turnover and margin, by person and by customer
• The plan compared against actuals

Time measured against a customer and an activity, with hourly and piece rates. The rate is stored as a snapshot the moment the timer starts, so historical costs stay correct even if the rate changes later.

• Start and stop time tracking against a customer
• Working time recorded in segments, breaks included
• An attendance overview with a day-by-day heatmap
• Invoices are built from the recorded items

Planning shifts, on-call duty and absence. A leave request is entered by the employee or by their manager, the absence is approved, and from it the system creates the segments and sends a notification.

• Shifts and on-call duty for staff
• Absence approved by a manager
• Segments created automatically from an absence
• A view of deadlines and skills across the team

The system does not keep requirements as a list — it calculates them. Each job position defines which training it requires and how long that stays valid. When an employee joins or moves, the system derives what they must hold.

• Requirement and actual are compared continuously
• A matrix that colour-codes them: valid, expired, missing
• Attendance by scanning a card instead of ticking by hand
• Reports go out to managers by e-mail automatically, and only for their own area

Booking specific items for a specific date, with a deposit and a security deposit. The strongest part is projecting availability over time — for each item the system works out in advance how many units will be free on each future date.

• Both write-offs and every planned booking feed into the calculation
• An answer to the question "do you have this free that weekend?"
• Links to the documents and to the advance invoice
• Charging for items not returned, by a defined pricing logic

Reports built over operational data, not over hand-assembled spreadsheets. Summaries by category, cost centre, person and period.

• Tree breakdowns of turnover and margin, from the salesperson down to the individual item
• Click through from a chart to the records the number was calculated from
• Reports that can be placed on a dashboard where the whole team sees them
• Reports mailed out according to what each recipient is responsible for

An assistant that sees the real data in the system, not a general model. It is not a chatbot in a window — it can not only read data but change it: fill in a form field and save the form, edit a table row, run an action.

• Writes go the same way as manual work, so validation and permissions still apply
• Domain tools for a specific field — not just generic tables
• It recommends the right worker for a task, by qualification and shift
• Answers respect the permissions of the user who asked

Wherever there is a text field for the AI, there is a microphone beside it. Dictated text is transcribed, punctuation included, and filled into the field.

• A custom dictionary of technical terms for the field
• Machine and technology names that a general transcription would mangle
• The service key stays on the server and never reaches the browser
• Works with any form that has a text field

A separate application for people who do not work at a desk — designed for phone and tablet, with different screens and a different pace from the office system.

• Dates, documents and communication for each job
• Forms adapt to the type of job
• Sharing files and photos from the field
• Data flows both ways — the office sees results as they happen